Records Clerk

Job Overview:

A Remote Records Clerk is responsible for the accurate, efficient, and secure management of legal documents and records electronically. As a Record Clerk, you will play a crucial role in maintaining the integrity of our legal records, ensuring compliance with legal and organizational requirements, and providing timely access to information for our legal team.

Key Responsibilities:

• Organize, file, and maintain legal documents, including pleadings, correspondence, contracts, and other case-related materials, ensuring accuracy and completeness.
• Scan, index, and upload documents into our electronic document management system.
• Maintain physical and electronic filing systems, ensuring proper organization and easy retrieval of documents.
• Assist with the creation and maintenance of document databases and spreadsheets.
• Accurately input and update data in legal case management systems.
• Verify the accuracy of information and ensure data integrity.
• Maintain and update contact information for clients and other stakeholders.
• Ensure compliance with legal and organizational record retention policies.
• Assist with document destruction and archiving as needed.
• Maintain a secure environment for storing and accessing sensitive legal information.
• Respond to inquiries from internal and external stakeholders regarding legal records.
• Provide assistance with document retrieval and access
• Maintain a professional and courteous demeanor in all interactions.
• Assist with other administrative tasks as assigned.
• Participate in training and development programs related to legal records management.

Job Category:

Skill Sets Required / Preferred

Qualifications and Skills:

• High school diploma or equivalent required; Associate's degree or higher in a related field preferred.
• 1-3 years of experience in records management, legal administration, or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with electronic document management systems.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Originally posted on Himalayas